Your school day,
from setup to reports.
Welcome pupils, prepare lessons, confirm attendance and give families accurate, approved reports. Follow the steps for your role and see the workflow in the real app.
44 practical guides Reviewed 27 October 2026
New to Warmkeys? Start with the account and school videosSet up your first term
A practical order for classes, pupils, staff and assessment setup.
Confirm attendance
Choose the day, review the class register and confirm it.
Prepare term reports
Bring marks and comments together, then approve and release.
Start here
Your Warmkeys account, school activation and the first-term checklist.
Create your account and start using School Mann
Create a Warmkeys account, open your school and activate School Mann with the correct term.
Your first term checklist
Set up the school in an order that makes attendance, mark sheets and reports ready for real work.
Find pages, people and your daily work
Use Home, global search and the menu to reach the tasks your role allows.
School setup
School identity, classes, subjects, staff responsibilities and access.
School profile, branding and pupil IDs
Keep school details, pupil presentation and school-specific identifiers accurate.
Academic years, terms and real dates
Choose the correct teaching period, edit dates and review readiness before closing a term.
Classes, sections and teacher assignments
Create the class structure, confirm school levels and connect the teachers who will work with each class.
Subjects, assessment modes and grading
Choose what each class studies and how those subjects should appear on reports.
Invite staff and set roles
Give each person an individual account with the permissions and teaching assignments their work needs.
Request access and review staff requests
Resolve a missing permission, teaching assignment or setup task through the school’s request workflow.
Pupils and admissions
Application forms, admission decisions, pupil records and family links.
Create and share an admission form
Prepare an admission round, offer the right classes and publish an online or printable application form.
Review applications, offer places and enrol
Move an application through review, decision and confirmed enrolment without duplicating a pupil.
Add and maintain pupil records
Create a pupil, place them in the right class and keep contact, status and attendance dates accurate.
Import pupils from a spreadsheet or pasted list
Preview a class list, save a draft and enrol only the rows you have checked.
Guardian contacts and Parent Portal invitations
Link children to the right adults and help families get access to their school records.
Transfer a pupil between schools
Request a transfer, review the releasing school’s decision and complete admission into the receiving school.
Teaching and attendance
The daily register, lesson planning, assessments, marks and pupil follow-ups.
Mark and confirm class attendance
Record the right pupils for a school day, save a draft if needed and confirm the completed register.
Review missing days and earlier attendance
Use the class calendar to distinguish confirmed, incomplete, missing and unavailable registers.
Set time slots and the weekly timetable
Build the school day and assign subjects and teachers to class periods.
Write, submit and review lesson notes
Prepare a lesson from the official curriculum and send it through the school’s review process.
Prepare the term’s assessment arrangement
Choose the assessments, maximum marks and report contributions before staff begin entering scores.
Assessment columns and learning updates for parents
Review assessment details and publish saved learning results separately from official term reports.
Enter marks for a class or one pupil
Choose the correct class, subject and period, enter raw scores and save the checked mark sheet.
Record observation ratings and subject comments
Assess skills with a defined rating scale and keep narrative comments alongside the pupil’s evidence.
Share class books and learning materials
Assign the learning resources a class needs and distinguish them from library loans.
Pupil insights, follow-ups and task updates
Review evidence behind concerns, assign follow-up work and keep progress attached to the right task.
Reports and year end
Complete report drafts, approve official copies and review next-year placements.
Prepare and preview term reports
Bring marks, observation ratings, attendance and comments together before submission.
Signatures, submission and report approval
Nominate approvers, save personal signatures and approve the exact report copy being issued.
Close the term and release reports to parents
Review term readiness, official approval and fee holds before announcing reports.
Review next-year classes and commit promotion
Agree each pupil’s next placement before completing the academic year.
Keep the School Mann and Fees rosters aligned
Review mismatches, class order and deletion requests without guessing which pupil records should match.
Daily operations
Communication, staff presence, calendar, library, transport and school insights.
School days, events, holidays and breaks
Keep the school calendar consistent with teaching dates and attendance expectations.
Use the staff Feed and audience groups
Share staff notices, target the right group and keep discussions in one place.
Staff GPS check-in, checkout and badges
Configure the school location and record staff presence through the permitted check-in method.
Publish announcements to the Parent Portal
Send a school or class message to eligible guardian accounts without spending SMS credits.
Send and track school SMS messages
Check eligible phone recipients, message length and service credits before sending.
Review daily class and transport operations
Check operational returns for a selected date range and follow up on missing class or transport work.
Library catalogue, issues, returns and overdue books
Maintain physical stock and record which pupil has borrowed each book.
Buses, subscriptions, trips and drop-offs
Keep vehicle records, passenger assignments and trip history consistent.
School reports, analytics and exports
Choose a period, interpret the available measures and export only the report your role permits.
Connected services
The Parent Portal, School Fees and the balances that pay for each service.
Help families use the Parent Portal
Guide parents from their Warmkeys account to linked children, learning records and released reports.
Use School Fees alongside School Mann
Keep shared people and placements connected while managing payments in the right service.
App credits, SMS, AI and vacation mode
Understand the school’s service balances and review the effects of top-ups and pauses.
Help
Device security, common problems and useful details for Support.
Need help with your school?
Open Support in School Mann, read the troubleshooting guide, or email we@warmkeys.com.