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School Fees terms explained
Understand the names used in bills, collections, school records and the service wallet.
2 min readReviewed 26 October 2026
Billing and collections
| Term | Meaning |
|---|---|
| School fee | The class base fee for a term. |
| Extra class fee | A named additional term fee set for a class. |
| One-off charge | An item applied to a class or selected pupils for the active term. |
| Recurring fee | A separate daily or weekly scheduled plan, such as feeding. |
| Opening arrears | Debt brought in from records before the pupil started in Fees. |
| Carried balance | An applicable debt or credit transferred by term closing. |
| Amount paid | Saved money or relevant recorded credits on the account; inspect history for its source. |
| Owing / outstanding | The remaining amount due on the selected account or bill. |
| Bill | A document showing charges for a period. |
| Receipt | A record of a saved payment. |
People and identifiers
| Term | Meaning |
|---|---|
| Student ID / Payment ID | The system identifier supplied for pupil lookup and eligible payments. Use the value the school provides. |
| School student ID | An optional school-defined reference, such as Admission No. |
| School code | Identifies the school, for example in supported school-wallet USSD flows. |
| Guardian link | The school-confirmed relationship that lets a parent account see a child. |
| Access level | The permissions assigned to a staff account. |
The service wallet
App Credits and SMS Credits belong to the school’s service wallet. They are separate from pupils’ tuition balances. An SMS-delivery failure does not prove that a tuition payment failed.
Still need help? Open Support in School Fees or email Warmkeys.